Administrative Assistant to the Secretary of the Army

In addition to the duties listed in paragraph 2–4, the AASA will—

a.    Serve as Archivist of the Army.

b.    As the Archivist of the Army, the AASA will designate a Senior Agency Official (SAO) to oversee and review the Army records management program. Ensure that records related to matters involved in administrative or legal proceedings are retained until the staff judge advocate or legal advisor authorizes resumption of normal disposition.

c.    Oversee the ARIMS, including to—

(1)    Serve as the proponent for AR 25–400–2.

(2)    Advise the Secretary of the Army (SECARMY) concerning the destruction of records in legal custody in an Army repository outside the continental United States (OCONUS) during a state of war between the United States and another nation or when hostile action (by a foreign power, terrorist agents, or public demonstrators) seems imminent in accordance with 44 USC 3311.

(3)    Establish life-cycle management instructions for the systematic identification, maintenance, storage, retrieval, retirement, and destruction of Army information recorded on any medium (for example, paper, microforms, and electronic records).

(4)    Ensure that mission-essential records are available in a usable format; and created, maintained, used, and disposed of at the least possible cost.

(5) Preserve records needed to protect the rights and interests of the Army and its current and former members, and records that are of permanent value (see AR 25–55 and AR 340–21).

d.    Develop and maintain the Army Information Collection Budget required by 44 USC 35.

e.    Establish records declassification requirements in accordance with Executive Order (EO) 12958.

f.    Advise the SECARMY concerning the destruction of records that are in legal custody in an Army repository OCONUS during a state of war between the United States and another nation; or when hostile action (by a foreign power, terrorist agents, or public demonstrators) seems imminent.

g.    Oversee the Army Privacy Program.

h.    Serve as the records official for HQDA as an ACOM.

i.    Serve as the Army’s representative to receive and resolve claims that allege Army information disseminated to the public does not comply with information quality standards issued by the OMB. (See also chap 5 of this publication.)

j.    Oversee the Army Publishing Program (APP), including to—

(1)    Be the proponent for AR 25–30.

(2)    Establish policy and exercise program management for Army publications and printing, except areas defined in AR 115–11, which governs Army topography.

(3)    Establish policy, procedures, and standards for control, production, issue, storage, and distribution of Army publications and forms.

(4)    Serve as the HQDA point of contact (POC) on publishing policy issues with the chairman of the Joint Committee on Printing, the Public Printer, the Government Printing Office Enterprise Email, the Director of Bureau of Engraving and Printing, and the Administrator of the General Services Administration (GSA).

(5)    Oversee modernized processes for the paperless development, storage, and distribution of Army publications. k. Manage Army Multimedia and Visual Information Directorate (AMVID) operations.
l. Serve as the authenticating official for all departmental publications, except Army General Orders that the
SECARMY authenticates.

m.    Serve as the sole Army organization authorized to execute contracts for productions in their entirety for the Army, Defense agencies, and as required, other components and Federal agencies.

n.    Monitor IT for HQDA internal use. The IM function within HQDA is prescribed by the Army CIO and Army Cyber Command/Second U.S. Army, and executed by the HQDA Information Technology Agency. The Information Technology Agency will—

(1)    Integrate and act as the functional and process proponent of internal HQDA information requirements common to more than one HQDA element or agency.

(2)    Accomplish all the IM and IT responsibilities for HQDA as those assigned to ACOM commanders (see 2–16 for more information).

(3)    Provide IM common services and operational information support to HQDA.

(4)    Provide an HQDA perspective to the Army IM and IT strategic planning.

(5)    Provide information management officer (IMO) support for the Office of the Secretary of the Army; the Office of the Chief of Staff, Army; and supported activities.

o.    Manage and oversee the HQDA Telework Program as prescribed in DA Memo 690–8.

Formulate, operate, maintain, and defend the Defense Telecommunication Service-Washington, in accordance with DODI 4640.07.